New PER DIEM GUIDELINES for FY 09

GQ007

Rookie
Jun 19, 2008
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NYC
Taken from another forum (so much for trying to save money while at the academy).....

**PER DIEM / HOUSING PAYMENT UPDATE**


Air Traffic Control Specialist
New Hire Lodging - Credit Card Payment Process


The FAA Academy is implementing a policy to pay for commercial lodging costs for Air Traffic Control Specialist (ATCS) New Hires (ONLY applies to ATCS New Hires) attending Courses 50043, 50143, 50046, 50145, 50146, 50043001, 50055001, or 50034 if also attending one of the other courses listed.

This applies only to lodging costs which can be charged to a government credit card.
This will be effective for class start dates on or after 10/01/08.

The maximum allowable daily lodging rate is $49.80, not including taxes. You will be responsible for charges in excess of this amount. If you are unable to locate lodging within the allowable amount, please contact Student Services at 405/954-3081 for assistance.

The instructions and guidelines for housing, meals, and incidental entitlements effective with class start dates on or after 10/01/08 are listed below. If you require assistance or clarification, please call Student Services at 405/954-3081.

Instructions:

1. Call the lodging provider to secure a reservation. You may access the list of Hotels or Apartments on the Student Services Website. You may be required to provide a personal credit card number to hold the reservation. If you do not have the means to do this, please contact Student Services at 405/954-3081.

2. Once you have secured a reservation, forward your lodging confirmation to ATCStudenthousing@faa.gov. Student Services will then contact the lodging provider to convert the authorization from your personal credit card to a government credit card and provide an FAA confirmation number for payment.

3. You will not need a receipt from the lodging provider at the end of your stay since you will NOT be claiming these costs on your travel reimbursement voucher.


Meals and Incidentals

You will receive $30.60/day for meals and incidentals. You may submit your initial travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.




Important Notes and Guidelines:

FAA will not pay for lodging reservations that have not been assigned an FAA Confirmation Number.

FAA will pay only for lodging accommodation costs with the government credit card. All other costs including meals, incidentals, phone calls, laundry service, movie rental, entertainment, damages, etc. will need to be guaranteed by the student?s PERSONAL credit card.


Exceptions to Credit Card Payment Process

1. If your lodging provider does not accept credit cards, you will not be included in the credit card payment process. If you will be at the Academy for at least 16 class days, you will receive a total of $80.40/day for lodging, meals, and incidentals, regardless of your lodging cost. You must submit a valid receipt for your lodging expenses. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.

2. If you elect to stay with friends or family, you will not be included in the credit card payment process. You will receive $30.60/day for meals and incidentals only. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.

3. Local residents (50 miles or less from the Academy) will not be included in the credit card payment process and will receive mileage to and from the Academy only. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.
 

meatasaurusx

Trusted Member
Jun 19, 2008
370
2
18
Chi-town
so now they won't give you the extra that you don't spend for housing. what about what you don't spend for food/incidentals? do you still get the full amount for that? its kind of confusing as to the wording.
 

GQ007

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Jun 19, 2008
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NYC
Exactly...my interpretation is that you'll get the full $30.60/day for meals and housing that you'll claim via the travel reimbursement method but when it comes to approved housing if they charge by credit card, the payment (any amount not to exceed $49.80) will be made directly to the landlord/provider. Even though the per diem is increasing marginally from FY 08 you'll only get that full amount if your housing costs is $49.80 (or you find approved FAA housing that does not accept credit cards)...essentially, no more pocketing any left over housing allowance
 

heineken81

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Sep 4, 2008
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Exactly...my interpretation is that you'll get the full $30.60/day for meals and housing that you'll claim via the travel reimbursement method but when it comes to approved housing if they charge by credit card, the payment (any amount not to exceed $49.80) will be made directly to the landlord/provider. Even though the per diem is increasing marginally from FY 08 you'll only get that full amount if your housing costs is $49.80 (or you find approved FAA housing that does not accept credit cards)...essentially, no more pocketing any left over housing allowance
It seems to me that as long as you get in somewhere that is not official "FAA housing", you can still submit a receipt like normal and get that full $49.80 deposited directly to you.

Exceptions to Credit Card Payment Process

1. If your lodging provider does not accept credit cards, you will not be included in the credit card payment process. If you will be at the Academy for at least 16 class days, you will receive a total of $80.40/day for lodging, meals, and incidentals, regardless of your lodging cost. You must submit a valid receipt for your lodging expenses. You may submit a travel reimbursement voucher 15 days after arriving at the Academy and monthly thereafter.
 

airkiwi

Junior Member
Sep 28, 2008
91
8
8
This applies only to lodging costs which can be charged to a government credit card.
This will be effective for class start dates on or after 10/01/08.
These policies only affect those using a government credit card. That's the most important part of the document.

And it may very well be that from now on you're only reimbursed for what your receipt shows; although I'm betting against it.

Again, this only applies to those with government credit cards.
 

enickerson

Rookie
Jun 19, 2008
42
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From what I got out of the website, everybody who stays at a place that accepts credit cards, you have to email OKC (the email address is on the faa site) and tell them your reservation. I dont think it has anything to do with a place accepting a "government credit card". Its just the way they are going to pay for your housing. They need to make sure that they do accept credit cards though. Seems like for anybody that figured out their expenses on how they are going to live for the next 4 months, just got screwed out of some money. Changes things just a bit I would say.
 

The Heatles

Loving Life
Jun 15, 2008
2,172
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Miami, FL
so now the money wont go into controllers pockets... it will go into the hotels pockets once they learn what our max rate is, haha.
 

enickerson

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Jun 19, 2008
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I just tried to inform where I am staying, The Brittany, about the way they are going about this, and they new nothing of it. She was demanding that she get paid by me when I showed up. It took a few minutes of explaining to her what the deal was and that everybody is getting screwed out of some serious money. So good luck trying to tell your apartment complexes that they are not getting paid by you. I advised her to call the FAA or look at the website :)
 

Jerrod

Newcomer
Jun 15, 2008
13
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I just checked in at the Citadel Suites, and the lady at the front told my that i was the first person to check in under this new guideline, and that it is causing infinitely more paperwork for her.
 

enickerson

Rookie
Jun 19, 2008
42
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It's good that you guys are getting it straightened out. Should be a piece of cake by November. Thanks

Hey no prob.... :( lol

The lady at the Brittany called me back to make sure that I am covering the 2 days that I will be there before the FAA starts paying for my visit. She definitely wants her money.
She said the same thing, its causing her a lot more paperwork and I can only imagine that people will be renting out more houses and the apartment complexes will see less and less people staying at them. But i'm sure they will change the way the "non credit card accepting" places works in the future.
 

heineken81

Rookie
Sep 4, 2008
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Not to take a step backwards, but anyone else in the same boat or care to offer some advise?......

I'm in the process of being approved for an apartment complex that offers 3 month leases (sent them my checks and everything). I'm going the dirt cheap route and splitting an un-furnished place with a friend that's going to OKC as well with whatever furniture/stuff we can compile together. Yes, we are cheap bastards. Well now I hear about this new thing after the fact. Would you expect the FAA to give us a hassle about this? The only reason I know this new per diem/credit card policy is via this website. If I hadn't come across it here, then I would have never known about it; not to mention they said in my final offer letter to book a place (without saying which places) as soon as possible as they can book up quickly...so that's exactly what I did. How easily do you think they will honor the exception to their rule and give me the flat rate the "old fashion way" since it's not technically FAA housing and assuming they don't accept credit cards? I've never paid for rent with a credit card in my entire life lol.
 

boiler07

Newcomer
Aug 26, 2008
7
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North Texas
Question about the meals/incidentals per diem...if I buy groceries for the week and it averages out to about $30/day will I be reimbursed for that? Or am I going to have to go to the grocery store every day and get $30 worth? I'm guessing the latter...